We make you an Expert, too - Preparation Tips and Checklist

ChinaServices.us,  All Rights Reserved

Read carefully if you are NOT confident about your package completeness. 

This document summarize all government requirements AND our day-to-day experiences

Document Checklist           Mailing Process            Error Proof Tips

 

 1.  Document Checklist 

If your package arrive us with any error or missing documents, we will help you to correct, and charge $10.

Find the type of service you need, and follow the checklist for an error-free process.

 

Visa  Basic Package

What

For China

Visa Office

For VisaToChina.us

For yourself

Remarks

1.1

Passport

(otherwise see below)

Original

Copy photo page

Copy to keep

Copy each, extra safety

1.2

One ~2”x2” formal passport photo (for visa, otherwise see below)

Original

 

 

Fix to Visa Application Form

1.3

Visa Application Form

07 version (2 pages)

(otherwise see below)

Form Must be filled-out completely, or, write “N.A.”

Original

A copy

Copy to keep

Copy each.

Form is common for all types visas.

1.4

Special Supporting docs:

For Tourism

Helpful with a copy of a hotel reservation

 

For business, must have an invitation with seal / signature, in letterhead, AND, very often require a "visa authorization noticifation" from China government.

 

Copy

 

Chinese origins  to visit relatives in China: Must have the relative’s Name, relationship, and address

in Chinese.

 

If an applicant has no Chinese-heritage related, the easiest way is to go for a tourism visa.

1.5

Service Form-1/Receipt

(Result of online registration)

 

2 (original or copy)

Copy to keep

One per package, Keep tracking #

1.6

Payment check

All in 1 payment Payable to: ChinaServices.us

 

Original

 

 

In many cases, the above documents are sufficient for China Visa, especially if you meet all three conditions:

  • Have a previous China Visa in the current passport;
  • Apply for a simple one entry tourist visa (L)
  • Staying in China no more than 60 days.

Very often though, SUPPORTING DOCUMENTS may be required by the China visa office. Here is a courtesy list for reference – if any item matches.     MOST supporting documents may be copies, or otherwise stated.

Supporting Documents:

                Who and/ or What

 

Doc required

 

Remarks

 1.7

Overseas Chinese Origins (and children born at such a family)

Including "Half Chinese", and these who was born in China & adopted by a Non-Chinese family.

 

1.70  Chinese name is required.  华人须有中文姓名。

1.71  If had China visa before, now use a renewed passport:  copy a previous China visa；

1.72  Otherwise, apply for China visa for the FIRST TIME:   

1.72A An adult

who was a China citizen

 

 

   Old China Passport Original

  

 

1.72B A child

who was a China citizen

1.72C A child

who was born outside of China, AND BOTH parents have foreign country “green card” or foreign country citizen.

 

Birth Certificate – Copy and Original

+Copy of both parent passports photo page

or copy of BOTH parent’s green cards if applicable

 

If any ONE of parents is a China citizen and has NO “green card”, need to apply for “travel certificate” as section 2.0

1.8

 Not an US Citizen

  (any other citizenship!)

A copy of document for legal stay in US

i.e. US Green Card copy; TN / H visa copy, or student I-20 form, etc.

Applicant must use an US address for

Visa Application form

And for online registration (for mail back) 

1.91

 Want to stay 91 days

 or longer

(Regardless of visa type)

No special document specified. But in visa application form, “Purpose of Trip”, state a reason to justify the duration, i.e. family relation, or any special needs

Duration may be extended in China.

Pre-school children and retirees are easier to get 91+ days, up to 180 days max.

1.92

 

For business visa (F)

Copy of invitation from China, or proof of business arrangement;

And, very often, a visa authorization letter from a government office required.

Consider a tourist visa - needs no supporting docs

1.93

Student Visa (X)

Admission letter from a China Institute.

 Times of entries may be adjusted when register at a Police Agency after arrival.

1.94

Working Visa (Z)

1.Employment offer letter; or visa 

notification letter;

2. Foreign Expert Certificate

    From city/province level government office, on behalf of national Dept of Labor.

3. Visa authorization letter from a government office.

 Family members may also apply for Z visa using the same supporting documents.

 

 Times of entries may be adjusted when register at a Police Agency after arrival.

1.95
Use Rush 24-hour or

Rush 6-hour process

Show travel date;

Helpful if attach a brief note stating why so urgent; or attach a copy of departure air ticket

Help us to negotiate with visa officer for priority.

2.0  Apply for a Travel Certificate  -Overseas-Born Chinese Children, or people from TaiWan

     If ANY ONE of parents is a China Citizen, and without a foreign “Green card”.

     If both parents are foreign country citizens, or BOTH have “green card”,  must apply for China Visa (see 1.7)

- Currently can only do for 9 states in Chicago Consulate area.

2.1

Born in Foreign County

Apply for a China Travel Certificate (Parents are both China Citizens, no “Green Card”)

 

1. Birth Certificate, ORIGINAL

2. BOTH parents' passports (ORIGINALs)

3. Copy of Parents' H-1/F/ or other proof for legal stay  

4. Applicant's US passport  + a copy of photo page; or a note “NO US passport”. 

5. Proof to show the applicant is in US 

See a sample here. 

 

Also a total of

3 photos

Must have a Full name in Chinese

2.2

People using a Tai-Wan passport and Want to go to Mainland China

Apply for a China Travel Certificate (Use Form H3)

And follow policies at

www.china-embassy.org/chn/hzqz/hzlxz/t84199.htm 

Need both Taiwan passport Original and a copy of photo page; Original will be returned

 

3.0  For HK Visa 

3.1

US passport Go To HK for business; or citizens of another countries that requires HK visa.

Use Form ID(E) 936

US Passport holders may NOT need a HK Visa if stay as a tourist less than 30 days; Otherwise verify at top menu “hotlink” – “Who needs HK Visa”.

3.2

With a China Passport:

HK visa is NEEDED

Use Form ID(E) 936

 

 

4.0

For Document Authentication

 

                Document Authentication

                Marriage Status

                Trustee

                Other types

 

 

Read policies at the website by China Embassy for an appropriate Form. (http://www.china-embassy.org/chn/hzqz/gzrz/t84204.htm)

We can do Standard Service: (Available for above 9 states of Chicago area)

If applicant prepare all documents (we offer web-based help)

We process for Consulate authentication

(If reject for document error, $10 correction fee may apply)

 

Or Full-Package with Notary Service: (Available by appointment, MI office only)

   - Separate $30 per document.  Included:

“Standard Service” as stated above;

Consulting thru phone calls & emails

Determine document requirements based on usage and originals

Notary Service up to two seals (or $5 each additional)

Document Certification at Secretary of State

Bilingual service: in Chinese and/or in English

Service guarantee - If reject for document error, will correct, no additional fee

 

We normally do for 9 states in Chicago Consulate area.

For other states we may do if you get all prepared, and add $15 extra.  

 

5.0

China Passport Pick-up

and Mailing back

 

1. You must go to Consulate to apply IN-PERSON

2. Get the pick-up receipt (with dates and a number) and mail to us;

3. Register on our website, create a Service Form with ID, and mail to us

4. Currently do for Chicago Consulate only. 

 

Print this list and verify your package, you will more likely have an error-free process.

We verify all arrival packages to ensure a smooth process.  If your package is short of any items listed above, we will help you to correct, and will charge $10 Premium Service Fee.

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2. Mailing Process  We know you can not risk your passport and jeopardize your travel plan.

 2.1  Mail your package to us

Mail your package to the address shown in your Service Form-1.

For Rush 6–hour-same-day service, must notify us by email with tracking number, so we can arrange an officer to wait for package and process immediately.

Write your Service ID on envelope (easier for our process)

     Strongly recommend you to use a "track-able" mail, such as US PS "Priority Mail" with delivery confirmation; or FedEx, etc.

 

If it shows MI HQ p.o. Box: It works best for reliable and faster deliveries, and it works for US Postal Service mails only;

    If you want to use FedEx / DHL-USA / UPS which can not send to a P.O Box, you may use office address:

    ChinaServices.us HQ,

    20879 Chase Drive, #102

    Novi, MI 48375

    (Phone number: 248-504-4624)

 

If in your Service Form-1 it shows a Chicago address:  it works for all kinds of in-coming shipping methods.  

    (Phone number: 248-504-4624)

 

    For any mails coming to us, be sure it DOES NOT require "signature" (check "signature waived" if applicable), to avoid possible delays from delivery and re-delivery (our officer may be on the road when your mail is arriving).

 

2.2   Shipping back Selection

    We strongly recommend you pay and authorize us to ship your package back  using FedEx, a very good balance of reliability and cost - fast, track-able, and insured.  

If you have selected so and paid for, we will prepare all, and you DO NOT NEED TO SEND ENVELOPE.

If you did not select during application and want to select now, you can just add manually to the Total ($9.90 for 2-3 days delivery, or $16.90 for overnight)

If you still want to use self-stamped envelope, write your Service ID on the envelope. – Note: No tracking, nor insurance available.

When ready we can drop it to a US PS mail box (we can not wait on line for counter service)

      NO UPS, NOR DHL, etc.  - we can not work with too many carriers. 

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3. Error Proof Tips

    Our experience shows the following items are on the top of error list:

3.1 Visa Application Form (07): Most often missed items while it is required:

Chinese Name: If the applicant was ever a Chinese citizen in the past.

   #4 Contact & Inviter in China; a MUST for business visa; an org with contact person’s name, address and phone. 

For tourist / visit visa, it is recommended. May be a family member, relative, friend, travel agent, a hotel, with name, address, and phone.

Signature, a MUST. Parents may sign for young children, with “(father/mother/guardian)”

 

3.2 Timing too tight & risk too high 

     Although, from the time you send mail out, it is possible to get back in 5 working days by all Rush / overnight, or 12 working days by standard process, keep in mind that we need 1-2 days for record keeping, turn-around, time slipped for any unexpected reasons…. It is strongly recommended that you plan with a safety margin.

3.3  Short of supporting documents

See the checklist above.

3.4 Send in originals for supporting documents when copies are accepted – We will not be responsible for getting originals back to you.

3.5 Lost track of Service ID

       This is required if you have any question regarding your package, either web-tracking, email inquiry, or phone inquiries

3.6 Applied too early

       Visa is valid within 180 days from the time it is issued (likely the same date as it reaches Visa Office) to the date you entering China.

3.7 Use of P.O box for shipping back – Return mail uses FedEx or  DHL-usa, can not deliver to P.O. boxes at all)

       If you selected and paid us for shipping back, but entered P.O. Box for address, the carrier will call you for redirection, and charge $10 extra.

3.8 Keeps no copy of passport

       Your passport is so important, that you should always have a copy.

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By ChinaServices.us Experts Team

All Rights Reserved. Last revised:  9/30/2008 9:41:00 PM